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Committees
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Membership Committee
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Purpose |
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The mission of the Membership Committee is to help integrate new members into
the life of the congregation. |
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Structure and Process |
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The committee consists of 2-4 members serving 2-year or 3-year terms |
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Responsibilities |
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Welcomes all visitors to the church.
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Organizes social functions for new and potential members to meet the minister,
lay leadership, and other members.
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Keeps name badges up to date.
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Collaborates with the minister in offering new UU classes.
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Informs and invites new members to the annual Service of the Living Tradition.
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Collaborates with the Clerk and the Parish Assistant to maintain the membership
roll and parish directory.
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Worship Committee
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Purpose |
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The mission of the Worship Committee is to coordinate and provide worship
services for approximately ten lay Sundays and during the summer. This
committee also gathers input from the congregation on the form and content of
worship serices, and on the diverse interests of the church membership. |
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Structure and Process |
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The committee consists of 4-6 members serving 3-year terms. It meets with
the minister on the first Wednesday of each month during the church year.
Meetings are facilitated by a chairperson; minutes taken on a rotating basis. |
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Responsibilities |
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Seeking and encouraging congregational input to improve the form and content of
lay services and the worship experience in general.
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Striving to improve the quality of lay-led services.
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Developing summer services.
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Individual committee members participate by: |
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Helping set up the church on a rotating basis (approximately one Sunday a
month, September through May).
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Coordinating non-resident minister Sundays (lay services).
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Assisting in the preparation for summer services.
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Coordinating volunteer ushers and greeters. |
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Music Committee
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Purpose |
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The Music Committee organizes the musical portion of all Sunday services and
evaluates and oversees all musical programs in the church. |
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Structure and Process |
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The committee consists of 5-7 members serving
2-year minimum terms. It meets 3-4 times per year and divides a
portfolio of tasks to be carried out between meetings. |
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Responsibilities |
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Select choir director and organist and substitues when necessary.
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Select chimer leader and junior choir director.
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Negotiate, write, and submit annual contracts to Board for approval. |
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Act as a liaison between the choir director, organist, minister, the Board, and
the congregation. |
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Work with the music staff and minister to coordinate music programs and
schedules. |
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Work with the Board to evaluate the music staff on a yearly basis. |
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Engage guest musicians to provide music on non-choir Sundays. |
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Oversee maintenance of church instruments, including organ, two pianos,
harpsichord, and chimes. |
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Check on robe cleaning. |
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Provide Sunday coffee for the choir. |
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Organize production of the annual Messiah Sing-In performance. |
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Write grant proposals, if available. |
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Communicate with the church community through the Belfry newsletter. |
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Plan and prepare an annual budget to present to the Board. |
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Facilitate other music-related activities or events such as special concerts,
purchase of new hymnbooks. |
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Hospitality Committee
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Purpose |
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The Hospitality Committee assures that there are volunteers, materials,
and instructions for carrying out fellowship hour and potluck lunches
throughout the Church year. |
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Structure and Process |
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The committee consists of 4 members serving 2 to 3-year terms. It
meets on an as-needed basis. |
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Responsibilities |
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Organize, publicize, and execute potluck lunches on the first and last Sundays
of the Church year (September through June) and on the first Sunday of every
month in between. |
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Update detailed procedures and guidelines for volunteers participating in
hospitality for fellowship hour and potlucks. |
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Inventory supplies for potlucks in the Fellowship Building and for fellowship
hour in the sanctuary. |
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Ensure proper setup of tables and supplies for potlucks. |
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Work with the parish assistant to publicize the potlucks in the Belfry
newsletter and the weekly Order of Service. |
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Work with the DRE and other committees to assure the calendar events do not
interfere with each other, and to coordinate events with other groups which
meet on Sundays after services. |
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Submit an annual report to the church. |
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Caring Committee
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Purpose |
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The mission of the Caring Committee is to support the pastoral care of the
minister, and to extend assistance to those in need while maintaining
confidentiality. |
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Structure and Process |
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The committee consists of 9 members serving 3-year terms. It meets
monthly with the minister. A chair and a secretary are selected by the members. |
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Responsibilities |
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Maintain a list of church members and friends who are home-bound, in a nursing
home or hospital, are suffering either a chronic or an acute illness, are
recovering from surgery, or are bereaved, or in need of support.
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Add and delete names from the list as circumstances change. |
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Visit, telephone, deliver meals, provide transportation, deliver holiday
plants, run errands, and send greeting cards to stay in touch, in the event of
illness or a death in the family, or to honor other life milestones such as
weddings, births, or adoptions. |
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Identify volunteers who can help with these responsibilities. |
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If appropriate, record for publication in the Belfry newsletter, the
Joys and Sorrows expressed at each Sunday service. |
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Children's Religious Education Committee
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Purpose |
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The mission of the Children's Religious Education Committee is to support
religious education and spiritual growth opportunities for children. |
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Structure and Process |
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The committee consists of 6-8 members. Terms are three-year minimum and
four-year maximum. It meets monthly with the DRE as an ex-officio member and
holds a one-day retreat in late summer. One member serves as chair, and others
spend additional time working on one or more of the following: supporting
volunteers, social action, curricula and library, special events, hospitality. |
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Responsibilities |
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Providing opportunites for ritual and worship. |
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Offering age-appropriate curricula. |
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Creating a fun, safe, and nurturing learning environment. |
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Sponsoring intergenerational activities. |
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Promoting social action involvement. |
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Supporting our congregation's mission. |
| Individual committee members participate by: |
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Assuming ownership of one of the portfolios. |
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Participating in decisions about programming, including budget, curricula,
volunteer staff, safety, physical space, and equipment. |
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Creating and supporting goals and vision for the RE program. |
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Acting as a liaison to the larger church community regarding religious
education for our children and youth. |
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Youth Adult Committee (YAC)
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Purpose |
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YAC's mission is to support religious education and spiritual growth
opportunities for youth, ages 12 to 18, in our congregation. |
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Structure and Process |
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The committee consists of 6 members. There are three adult members (one
selected from the congregation at large, one youth advisor, and one elected by
the RE committee) who serve 2-year terms, and three youth members (selected by
their peers from the middle school and senior high youth groups) who serve
1-year terms. The DRE is an ex officio members and acts as liaison to the
Board. The Committee meets monthly and may hold an annual retreat. |
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Responsibilities |
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The committee as a whole will:
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Create opportunities for ritual and worship. |
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Recommend age-appropriate learning opportunities within youth groups. |
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Offer special learning opportunities such as OWL and Coming of Age
programs. |
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Promoting social action involvement. |
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Support our congregation's mission. |
| Individual members of YAC will: |
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Help create appropriate policy regarding youth leadership, youth conduct, and
oversite of youth programs. |
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Participate in decisions about the program regarding budget, curricula, youth
advisor recruitment, youth leadership development, safety, physical space, and
equipment. |
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Create and support goals and vision for the youth RE program. |
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Act as a liaison to the larger church community regarding youth religious
education programming. |
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Social Action Committee
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Purpose |
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The mission of the Social Action Committee is to raise awareness of, provide
apportunities for, and encourage people to become actively involved in social action. |
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Structure and Process |
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The committee consists of seven people. Members participate for two-year terms,
which can be repeated if desired. We meet once each month; all are welcome. |
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Responsibilities |
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Coordinating the Sharing Our Plate contributions, from selecting the recipients,
to educating the congregation about the various organizations, to sending the money
out each month. |
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Serving as a sounding board and informal advisor for members of the congregation
trying to organize their own social action projects. |
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Sponsoring or co-sponsoring informational programs pertaining to social action. |
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Organizing our own social action projects, such as collecting volunteers to build
gardens for Growing Places Garden Project last spring. |
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Giving recommendations on expenditures of the Social Action Endowment. |
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Mission-Centered Ministry Committee
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Purpose |
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The mission of the Mission-Centered Ministry Committee is to help the
congregation enhance its understanding of our mission, as set forth in our
Mission and Covenant statement, and the role ministry plays in living this
mission. Together with the minister and with members of the congregation, this
committee explores the meaning of ministry in general, the specific ministry of
our church, and the partnerships and trust necessary to bring our church's
ministry to its fullest realizations. |
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Structure and Process |
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The committee consists of 5 members, serving 3-year terms. It meets montly with
the minister and reports to the Board 3-4 times a year. The Board selects and
appoints members of the committeee, with particular consideration of any
recommendations from the minister. A chair is selected from among the members. |
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Responsibilities |
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To educate itself about ministry. |
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To enhance the congregation's understanding of its mission and of shared
ministry. |
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To educate the congregation about the committee's functions and
responsibilities. |
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To coordinate periodic assessments of the shared ministry of the congregation. |
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To develop and encourage direct and responsible communication. |
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To support the minister's continuing education and professional development, in
the context of furthering the mission of the church. |
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Property and Maintenance Committees
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Purpose |
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The collective purpose of this group is to oversee the maintenance and
aesthetics of the interior and exterior of all church property. |
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Structure and Process |
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There are four subcommittees: |
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Buildings Exteriors and Systems |
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Grounds |
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Church Interior |
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Fellowship Building Interior |
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Each subcommittee has a chair or co-chairs and operates independently
throughout most of the year. The chairs meet as a group only as necessary. A
repair request/improvement form is used to submit requests to the committee for
delegation to the appropriate subcommittee. |
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Responsibilities |
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Collective responpsibility includes developing an overall budget.
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| Buildings Exteriors and Systems |
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Maintenance and improvements to the exterior of the Church and the Fellowship
Building, including driveways and walkways. |
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Oversight of all systems, including appliances, plumbing, electrical, and
heating in both buildings. |
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Landscaping and maintenance of the grounds around the Church and the Fellowship
Building. |
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Maintenance of the grounds of the Fellowship Building in a manner that is
friendly to children and enhances the natural features of the land and is
low-maintenance. |
| Sanctuary Interior |
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Review donations to the Church by individuals - works of art, decorative items,
furniture, etc. for appropriateness. |
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Determine the arrangement of furniture and items in the sanctuary and the
lobby. |
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Be responsible for maintaining closets, cupboards, and storage areas. |
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Function as liaisons with the Church cleaning service regarding his/her duties
related to the interior of the Church. |
| Fellowship Building Interior |
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Coordinate the general decor of the interior of the Fellowship Building with
input from all who would be affected by any changes. |
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Review donations to the Fellowship Building by individuals - works of art,
decorative items, furniture, etc. for appropriateness. |
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Be responsible for maintaining closets, cupboards, and storage areas. |
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Function as liaisons with the Church clearning service regarding his/her
durties related to the interior of the Fellowship Building. |
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Financial Management Group
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Purpose |
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The collective purpose of this group is to ensure the integrity of Church
finances, conduct all financial transactions, and report of the financial
status of the Church to the Board and to the congregation. |
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Structure and Process |
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Four individual positions constitute the Financial Management Group: |
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Treasurer, serving a 2-year term |
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Assistants to the Treasurer |
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Pledge Tracker |
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Bookkeeper |
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Endowment Committee (3 members, serving 3-year
terms) |
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The whole group meets as needed to accomplish their communal goal. |
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Responsibilities |
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| Treasurer |
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Responsible for the integrity of the financial records of the Church. |
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Leads the annual budget process. |
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Reports monthly to the Board. May enact financial transactions for the Church
upon approval of the Board. |
| Assistants to the Treasurer |
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Collect the offereing after each Sunday service. |
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Count and record cash and checks for deposit in bank. |
| Pledge Tracker |
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Keeps track of all payments toward annual pledges. |
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Updates the computer record of pledgers/contributors. |
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Sends pledge status updates three times a year. |
| Bookkeeper |
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This is a paid, contract position responsible for paying all outstanding Church
bills and maintaining the Church checking account. |
| Endowment Committee |
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This is an elected committee of five charged with managing the Church endowment
as per the Church bylaws and the Endowment Committee Operating Guidelines. See
details below. |
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Endowment Committee
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Purpose |
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The Endowment Committee serves as custodian of the Endowment, the goal of
which is to assume the long range financial future of the Church, to help the
Church manage and survive financial emergencies, and to fund cpital needs and
special projects that further the mission of the Church |
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Structure and Process |
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The committee consists of 3 members, serving 3-year terms. No member shall
serve more than two consecutive terms. The committee elects its own chair. |
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Responsibilities |
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Manage the Endowment in accordance with an endowment investment and
distribution policy.
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Report to the Board on a quarterly basis.
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Canvass Committee
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Purpose |
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The Canvass Committee plans and implements the annual Church fundraising
campaign. The Canvass is the primary means of support for the operating budget
of the Church and provides members of the congregation with an opportunity to
make scheduled financial contributions. |
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Structure and Process |
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The committee consists of 4-6 members. It meets as needed throughout the
year. |
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Responsibilities |
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Evaluate the prior year's canvass.
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Plan and coordinate the upcoming canvass.
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Communicate the canvass goals to the congregation. |
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Report the results of the canvass to the congregation, the Board, and the
Treasurer. |
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Celebrate a successful canvass with the congregation. |
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The committee may also support other fund-raising activities, such as periodic
capital campaigns or contributions to the endowment, but it is not directly
responsible for those activities. |
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Nominating Committee
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Purpose |
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The Nominating Committee recruits candidates for church leadership
positions each year. The committee considers experience, commitment to the
Church, and interest in the specific office. It strives for diversity in age,
gender, length of church membership, skills, and philosophy. On occasion the
Board asks the Nominating Committee to help seek committee chairs and people to
fill other positions. |
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Structure and Process |
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The committee consists of 3-5 members, serving one-year terms, elected at
the Church's annual meeting. It meets as needed and carries out its work
between meetings by phone and e-mail. |
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Responsibilities |
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Presenting at annual meeting a slate of nominees for elected positions.
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Recruiting volunteers for such positions as deemed necessary by the Board.
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